Successful governance through standardised and disciplined Project Management

Project governance is often defined as a set of formal principles, structures and processes aimed at attaining project objectives with the highest possible performance and efficiency. If your business runs projects you know that good governance and project management discipline are directly linked to better results and overall success.

To attain these objectives, companies tend to spend a lot of time and money acquiring various project tools, trying to amalgamate them into a working project management environment aligned with the business process. However, integration of bespoke systems and tools in an ever-changing business environment is often destined to fail, because individual tools may address certain aspects of project management but overall, the entire environment remains fragmented.

Ultimately, despite heavy investments, your projects still run the same way: A Gantt chart, few project registers and stacks of disjointed, inconsistent documentation and project records that get lost or forgotten. Project governance remains difficult and inefficient without project management consistency, discipline and transparency.

Project management tools alone can help you plan and schedule projects,
but they cannot define and standardise your project management processes.

So, the question is, do you need just another project management or should you introduce a solution that addresses the end-to-end project management process?

 Addressing the challenges: Welcome to PM Box

• PM Box makes Project Management more standardised, transparent, repeatable and scalable while supporting governance and disciplined project management in a simple and intuitive way

• The only product on the market to integrate the Project Management Body of Knowledge (PMBOK^®) with the world’s leading document management and collaboration platform – Microsoft^® SharePoint^®

• PM Box guides project managers through the PMBOK^® actions, guarding the project from unforeseen errors and ensuring high level of compliance with the standard

• Along with alleviating the risks associated with inconsistent project environments, PM Box allows project stakeholders and team members to stay connected and collaborate on projects in real time by way of automatically provisioned SharePoint project sites

• PM Box will improve how the team of people is organised and how they work together. Rather than fighting the process, teams will be able to handle information quickly and effectively, focusing on getting things done

• PM Box is designed to improve your overall project management process and establish the foundation for governed project management taking your organisational and project management maturity to the next level

• Even without a dedicated Project Management Office (PMO), PM Box helps set the rules for running a project, guide the project manager through the process and provides everyone with a clean, organised collaborative environment

• If due process is not followed, it is unlikely that the project will meet business needs successfully. PM Box ensures your project goes through all the steps as devised by the standards, providing peace of mind for you and your clients.

Making it happen: What is inside the PM Box software suite?

• PMO Administrative module - To set up the rules and processes upon which projects will be run

• Project Manager’s workbench module - To guide the project manager through the due process

• SharePoint collaborative site engine - Automatically creates collaborative SharePoint project sites (including standard set of project tools) for new projects without any intervention from IT

• Project Management document templates management - Customisable, equipped with metadata and stored in SharePoint, documents created via PM Box produce effective document repositories and support document automation.

• PM Box engine - Binds all elements together and works in complete unity with Microsoft^® SharePoint^® providing standardised and unified project environment.

The true value of standardised and disciplined project management

Year	Total annual cost	Per employee / month	Per employee / day
1	$8,252	$13.75	45¢
2	$2,252	$3.92	12¢
3 +	$2,252	$3.92	12¢

Enclosed table shows a case study example involving 4 project managers and 50 staff.

Only project manager’s seats are subject to licensing, which means EVERYONE ELSE WORKS FOR FREE!

Comparing these costs against a typical internal expenditure toward
SharePoint development and project governance monitoring and control, makes PM Box the
smartest move you have made toward improving your business and project management maturity.

For more detailed information, please see Price and licensing.